GREAT AT SMALL THINGS

BCCM website legal notice

General Disclaimer

The website (the hereinafter reference of bccm.belspo.be) is operated by the Belgian Science Policy Office (hereinafter referred to as "BELSPO") and all rights thereto are owned and reserved by BELSPO.

The information available on this website has been put together with utmost care by the collections and the coordination cell of the BCCM consortium funded by BELSPO. The information and software made available on this website are provided to the user "as is" and without guarantees or representations of any kind (express or implied) or any liability to the fullest extent permissible pursuant to applicable law. Forward-looking statements made on this website have been given according to the best of our knowledge and belief.

BELSPO shall not be responsible for and disclaims any liability for any indirect, incidental, consequential and special damages, that have been caused by or in connection with the use of this website.

Any product information or other information published via the website is given to the best of BELSPO's knowledge. All this information shall not, however, as far as legally permissible, create any guarantee or representation of any kind or any liability of BELSPO and shall not relieve the user from undertaking its own investigations and tests.

Without liability whatsoever BELSPO may without notice modify and/or discontinue operation of all or portions of this website at any time in its sole discretion, and assumes no responsibility to update the site. By accessing this site, you agree to all terms, conditions and notices contained or referenced herein.

 

Copyright

The pages of this website are protected by copyright. In particular, any reproductions, adaptations, translations, storage and processing in other media, including storage or processing by electronic means, enjoy copyright protection.

However, BELSPO grants the users to use save, or duplicate only the texts, images and graphics, provided on this website, either in whole or in part, only for journalistic purposes, within the restrictions of prevailing press and copyright laws. Nevertheless, BELSPO must be named as the source or the copyright holder of the reproduced information.

Moreover, the texts, images and graphics downloaded from this website can be used for personal, non-commercial use.

The texts, images, graphics, logos etc. provided by BELSPO on this webpage may not be altered, copied for trade purpose, or used in other media, except the ones specified above, including other websites.

 

Third Party Links

Links to third-party websites ("Hyperlinks") do not constitute an endorsement of such third-party websites by BELSPO and BELSPO is not responsible for the availability of these websites or their contents. The hyper linking to these websites is at the user's own risk.

 

BCCM Consortium - Personal data protection statement

This statement gives you detailed information about the protection of your personal data by the BCCM consortium ("we"). It aims to inform you about which data of a personal nature (called "personal data" in what follows) we use, the reasons why we are using and sharing these data, the storage duration, and the way you can exercise your rights on these data.

The seven Biological Resource Centres (BRCs) of the different host institutions together with the Coordination Cell that is located in the Belgian Science Policy constitute the BCCM consortium and act as joint controllers for the data processing activities that are covered by this statement.

Personal data are collected when:

  • You deposit biological resources in one of the BCCM collections (as public, safe or patent deposit)
  • You order biological resources or other services at one of the BCCM BRCs
  • You surf on the BCCM web pages. When a link takes you to another portal site, a website, an online application or a social network, you must check the terms and conditions for the processing of personal data used by those responsible for those services
  • You contact us

Your personal data are protected in accordance with the European Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 (entered into force on 25 May 2018) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR)

 

Legal bases and purposes of the processing operations - processed data - storage duration

 

BCCM processes personal data for the following purposes:

Purpose Legal basis Processed personal data Storage duration

Management of the public collections of biological material and related (meta)data, making them publicly available (acquisition of biological material, maintenance, preservation, cataloguing,public distribution of information)

Contractual agreement i.e. Deposit form (previously called Accession form)

Depositor's:

  • Last name

  • Given name

  • Title

  • Function

  • Telephone number

  • E-mail address

As long as the deposited material is available in the public collection (1)

Management of the biological material and related (meta)data that is deposited as a safe deposit

Contractual agreement i.e. the Safe Deposit Contract (F405)

Depositor's:

  • Last name

  • Given name

  • Title

  • Function

  • Telephone number

  • E-mail address

Until 5 years after the end of the contract.
 

Management of biological material and related (meta)data that is deposited as a patent deposit under the Budapest Treaty

Contractual agreement i.e. the Patent Deposit Contract (F429)

Depositor's:

  • Last name

  • Given name

  • Title

  • Function

  • Telephone number

  • E-mail address

Until 5 years after the end of the contract.

Delivery of biological material, scientific services and expertise for third parties on the basis of a written agreement (order form or contract).

Contractual agreement i.e. order form or service contract agreement

Customer's:

  • Last name

  • Given name

  • Title

  • Function

  • Telephone number

  • E-mail address

Until 5 years after the payment of the service, unless foreseen otherwise in the contract.

For the delivery of biological material: see (1)

Guarantee the availability of the service and the security of the information on the BCCM website.

Personal data are processed with the aim of:

  • Informing the data subject;

  • Answering the questions of the data subject;

  • Handling the files and records that concern the data subject.

Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Visitor's:

  • IP address

  • Last name

  • Given name

  • E-mail address

  • Exchange of e-mails through the contact form and exchanging messages

  • Meta data that may or may not be related to the e-mail of the data subject

5 years

Communicate about BCCM and its activities (e.g. Newsletter)- ask feedback about BCCM services

Consent given by the data subject

Contact's:

  • Last name

  • Given name

  • E-mail address

  • Exchange of e-mails through the contact form and exchanging messages

  • Meta data that may or may not be related to the e-mail of the data subject

 

No longer than necessary for the purpose for which it was processed or until withdrawal of the consent.

 

(1) Storage period of these data must also be in compliance with the Convention on Biological Diversity and the Nagoya Protocol on Access to Genetic Resources and the Fair and Equitable Sharing of Benefits Arising from their Utilization to the Convention on Biological Diversity.

 

Storage duration

 

BCCM is committed to storing the data no longer than necessary for the purpose for which it was processed. Storage periods of the personal data for the different purposes are indicated in the table above. In exceptional cases, such as in the context of legal proceedings, personal data may be stored for a longer period. For the deposit and delivery of biological material, the data storage periods must be in compliance with the Convention on Biological Diversity and the Nagoya Protocol on Access to Genetic Resources and the Fair and Equitable Sharing of Benefits Arising from their Utilization to the Convention on Biological Diversity.

BCCM will evaluate regularly whether the data still need to be kept.

 

Whom do we share your data with?

 

The data we process about you are treated as confidential. They are transferred only between the institutions that are part of the BCCM consortium for the performance or their services and the purposes mentioned above. All these institutions are all committed contractually to respect the same confidentiality rules.

In some cases, the BCCM consortium calls on service providers who act as processors and are required to comply with the GDPR in that capacity. In its agreements with such processors, the BCCM Consortium includes the relevant clauses to protect the personal data. These service providers are not permitted to use the data for any purposes other than those of the BCCM consortium.

No transfer of personal data outside the European Union is carried out in the framework of this processing.  
 

Security

 

The BCCM consortium guarantees the security (integrity and confidentiality) of your personal data. It is protected against unauthorised access, unauthorised use, loss and unauthorised changes.

To this end, we use security methods and procedures that we will not describe in detail here for security reasons.

BCCM has taken physical, technical and organisational measures to guarantee a level of security that is appropriate with regard to the risks.

 

Your rights

 

You have the following rights relating to your personal data that are processed by BCCM:

Right of access

You can obtain information about the processing of your personal data as well as a copy of your personal data.

Right to rectification

In case the personal data that we have about you are not correct or incomplete, you can require having these data corrected or completed.

Right to object

The right to object allows you to refuse the processing of your personal data under certain conditions.

You cannot use the right to object for the processing of your personal data by BCCM that is done if the legal basis for the processing is a legal obligation. In case your personal data are processed in the public interest or in the exercise of official authority vested in BCCM you can use your right to object, unless there are legitimate and compelling reasons for the processing that prevail over your interests, rights and freedoms, or for the establishment, exercise or defence of rights in court.

Right to erasure

Under certain conditions, you may require the erasure of your personal data except if the related processing is necessary to fulfil a legal obligation or to perform a mission of public interest or in the exercise of the official authority in which we are vested or if the processing is necessary for archival, scientific, statistical or historical purposes.

Right to restriction of processing

You may request the restriction of the processing of your personal data when you exercise your right to object, when you dispute the accuracy of the data, when their treatment is unlawful, or when they are required for the establishment, exercise or defence of legal claims

Right to withdraw your consent

When processing your personal data is based solely on your consent, you have the right to withdraw it at any time.

Your request will be processed within 30 calendar days. If the request is complex or if the BCCM consortium has to deal with a large number of other requests, that period may be extended by 60 days.

Please send your request by e-mail or letter to the Data Protection Officer of Belspo together with a scanned copy or paper copy of your identity document containing your signature to the following address:

dpo@belspo.be

Public Planning Service Science Policy (Belspo)
Data Protection Officer - Chairman’s Services
Boulevard Simon Bolivarlaan 30
1000 Brussels

 

Complaints

 

If you consider that BCCM has not processed your personal data in accordance with the applicable regulations, you are entitled to lodge a complaint with the Authority:

Data Protection Authority

Rue de la Presse 35, 1000 Brussels

 

E-mail: contact@apd-gba.be

 

Contact

 

For more information about our data protection policy you can contact our Data Protection Officer at dpo@belspo.be

 

Update of this personal data protection statement

 

The present statement may be subject to possible updates. Therefore, it is recommended to read it again regularly in order to be properly informed.